The Backstage is a private video chat that allows Speakers and Organizers rehearse before going live in front of attendees.

Accessing the Backstage

The Stage segment in Hopin comes with a dedicated Backstage where broadcasting Speakers to the Stage happens.

Organizers can find the Backstage details on the Stage tab of their event.

First, choose the relevant Event from the Dashboard on your Organization account.

Then, click on the Stage tab and copy the link under the Hopin Studio tab.


Note: the Stream provider option is set to Hopin for the Backstage settings to appear.

Preparing for your Stage presentation from the Backstage

Once on the Backstage, you will see the Welcome screen.

Click on the Share Audio and Video button at the center of the Backstage to choose your webcam and microphone.

Tip: make sure to allow your web browser (Chrome or Firefox) to access Microphone and Camera on your computer.

Note: The sound and video you get at the Backstage is for the Backstage only at this point. You are safe to test before going live and the event attendees will not be able to see you rehearsing.

With Audio and video checked, click the Broadcast button to start displaying the Backstage video on the Stage.

Note: There's a small delay between stages: the main stage will be 10-15 seconds behind the backstage.

Tip: To avoid the sound echo, please mute all other tabs with sound besides the Backstage. We recommend muting and ignoring the main Stage to stay focused on your presentation in the backstage. You can still monitor and respond to questions from attendees in the Event chat tab.

The live indicator on the top left corner of the screen will tell you that your Backstage is Live and the attendees are now watching you on the Stage.

Clicking on the Stop Broadcasting button will stop the stream for the attendees. Click that when your Stage segment is over or click Leave to leave the Backstage any time.

Sharing the Backstage link to the Speakers

Backstage presentations are more fun with multiple Speakers around.

Simply share the Backstage link to your Speakers. Once the Speaker signs in to their account and clicks on the Ask to Share Audio and Video button, the Organizer will receive a request to speak on the Moderation panel at the bottom of the screen.

Note: Speakers do not have to be listed under the Speakers tab of the organizer Dashboard to access the event Backstage via the link. Any registered attendee who receives the Backstage link (typically sent by Organization admin or Event admin) can access the Backstage and request permission to Share Audio and Video.

Click on the Profile photo of the Speaker and they will come live together with you.

Note: you can have up to five Speakers on one screen at the Backstage and up to 500 people can follow the Backstage link and watch the preparation for the main Stage event there.

Once there are 5 Speakers on the Stage, the screen sharing option will be automatically grayed out. Please use the screen sharing when there are 4 Speakers on the Backstage.

Coordinating Speakers

The Backstage comes with a dedicated Backstage chat where Organizers can communicate and coordinate Speakers, discuss feedback or share ideas.

Send any directions, ask feedback and coordinate the schedule for the Speakers on the chat that is visible only to the Speakers with the Backstage link.

Privacy alert: please share the Backstage link wisely to prevent trolls or irrelevant people from accessing the Backstage of your event.

Tip: Check our Stage tutorial for more information about the event Stage and Speaker instructions.

Please reach out to us via Intercom or at [email protected] as soon as possible, in case you have questions or need assistance with the Backstage for your live event.

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