The Hopin Stage is where you can reach the entire audience in one place. It’s great for your main talks — keynotes, presentations, fireside chats, panels, interviews, and so on. Up to 100,000 people can view the Stage at a time.
There are three ways to display content on Stage. These are configurable under the Stage tab in your event dashboard.
- Pre-recorded videos. You can place pre-recorded videos from YouTube, Vimeo, or Wistia on the Stage. Select the source and paste the video ID from the hyperlink. Click Save.
- Custom. You can livestream from a third-party software onto the Hopin Stage using RTMP streaming. Select Custom to display the RTMP URL and Stream Key to ingest the feed from a livestream program, such as OBS, WireCast, Switcher Studio, Ecamm, ManyCam, and others. Custom is the solution to choose for livestreaming your physical event content into a virtual event on Hopin.
- Hopin. Select Hopin to use Hopin’s own live streaming studio, the Backstage. For fully virtual events, most organisers use the Hopin Backstage.
The Hopin Backstage
The Stage is what attendees see, the Backstage is how speakers present.
Every Hopin Stage has an associated Backstage. The Backstage is accessed via a private link in your event dashboard. Only organisers have access to this link and it’s the link you’ll be sharing with your speakers.
How to access your backstage
- Sign in and go to your event dashboard
- In Overview, you’ll see the box Hopin Studio. This contains the Backstage link.
Open that link in a new tab to enter the Backstage.
Once there, you’ll notice a number of controls on the Backstage.
- Participate. Click Participate to turn on your video and audio in the Backstage.
- Broadcast. Visible only to organisers, press this button to go live to the front Stage. When you click Broadcast, whatever and whoever is visible in the Backstage becomes visible on the front Stage.
- Backstage chat. To the right, you have the ability to chat privately with anyone in the Backstage using the Backstage chat. You can easily switch between Event chat and Backstage chat to view the attendee conversation while chatting with your speakers on the Backstage.
- Video. Click this to turn your video on and off.
- Audio. Click this to mute and unmute yourself.
- Screenshare. Click this to choose your slides or application to present. When you share your slides, your video automatically turns off to make the slides full screen on the front Stage. NOTE: Currently, once there are 5 Speakers on the Stage, the screen sharing option is automatically grayed out. Please use the screen sharing when there are 4 Speakers on the Stage.
- Gear icon. Select this to change your video and audio devices
When you click Broadcast, the button turns gray and says “Going Live…” and a yellow blinking “LIVE” notification appears on the top left of the screen. This means it’s processing and sending the stream from the Backstage to the front Stage. When it’s displaying for your attendees, the yellow live button will turn to red and the gray Going Live button will turn to “Stop Broadcasting.”
TIP: When broadcasting, there's a small delay between the Backstage and the main Stage of about 8-15 seconds. So when you start broadcasting, start speaking. You’ll notice when you ask a question, the chat responses from attendees come in about 10 seconds after you finish asking it. It takes some getting used to, but with practice it becomes natural.
Share this support article with your speakers to instruct them on how to get ready for their Hopin talk.
Here is a detailed instruction list of what you and your speakers need to do to speak seamlessly at the event.
Getting speakers set up
- Have your speakers create a Hopin account or create a Hopin account for them and share the login details with them.
- Send them a link to register for the event (you’ll probably be using a private link with a comped ticket) or you can register them for the event with their login details.
- Note: they will not be able to enter the event if they are not logged into their Hopin account.
- Add the speaker under the Speakers tab in your event dashboard. Type their name in the box and if they are registered for the event, their name will come up.
- Add the speaker to your event schedule under the Schedule tab. Create their segment (probably on Stage) and select them as the speaker by checking the box with their name.
- They will now show up on your Registration page, Schedule, and Reception Page.
- If you can, do a test run with the speaker using a dummy event. You can duplicate the real event easily by clicking the three dot menu and selecting Copy. The speaker will have to be registered for this event and the main event.
- Send the Backstage link (under Stage tab in your event dashboard) to the speaker and meet them there to rehearse.
- Confirm that the speaker’s audio and video devices work in the Backstage. They will need to give browser permissions to let Hopin use their camera and mic.
Speaker instructions at the event
- When it's 15 minutes or so before the time of the speaker’s presentation, tell them to head to the Backstage using the Backstage link. You might have to resend them the link.
- When they arrive, they can say hello in the Backstage chat. Use the Backstage chat tab to send them private messages. A presentation might be going on when they arrive, so you won’t want them to come on camera just yet.
- When it’s time for them to join on camera, tell them to click the blue Request to Participate button.
- You’ll see their profile pop up in the Moderation Panel. Click their face to allow them on camera. When you allow someone on the Backstage, they select their audio and video devices and get a preview before joining, so there might be a small transition time.
- To broadcast to the front Stage, click the green Broadcast button. Only organisers see this button, speakers do not.
- You’re live!
Once you finish your intro and you’re ready to leave your speaker to do their thing, it’s time to disappear. You can leave the backstage completely and it will not be interrupted or you can click the camera icon below your screen to turn off your camera. Your screen will turn to a gray avatar. This means you are not visible on the front Stage. You are hidden completely even though you are still on the Backstage. Click the mic button to mute your audio as well.
When it's time for you to "reappear" on Stage, click the camera and mic back on and you'll come on camera immediately and your attendees will see you on the front Stage.
How to present slides
Here are the steps for presenting slides on Stage. We recommend two monitors so that you can have your presentation on one screen and the Hopin event on another.
- Open your deck in a new tab or separate application.
- In the Backstage, click Screenshare. NOTE: Currently, once there are 5 Speakers on the Stage, the screen sharing option is automatically grayed out. Please use the screen sharing when there are 4 Speakers on the Stage.
- Select the tab or application with the presentation.
- You’ll notice your camera automatically turns off. This is so that your slides are full screen on the front Stage so that they’re easy to read.
- You’re ready to go!
- Optional: From the Backstage, you can see the comments from attendees in the Event chat.
Remember: All Stage segments are recorded.
When finished, the organiser or MoC will probably return to camera to say thank you and help transition to the next speaker(s).