Networking area remains one of the pillar experiences of a Hopin event. It’s personal, it’s fun, and it’s smooth.
To add a Networking segment to your event, select “Networking on the screen right after you click “Create Event.”
You can also remove and add Networking to your event anytime in the event dashboard under the Key Details tab.
The Networking area is simple and straightforward but there are some rules, concepts, and tips that are vital to know — all of which we cover below.
How Networking works in Hopin
The Networking area in Hopin is the place for automated one-on-one meetings and is Hopin’s way of facilitating connection discovery at an event. Similar to an experience that feels like FaceTime or Hangouts, Hopin pairs two people over a direct video call.
In Networking, when someone clicks the “Ready” button, the system searches for someone else who has also clicked the “Ready” button. If someone else is available, the two are matched instantly and the video chat begins and lasts for a preset amount of time. The amount of time for individual meetings is set by the organiser. Attendees see a timer countdown on the top side of the screen. When the time expires, the meeting ends.
To change the amount of time for Networking meetings:
- Go to your event dashboard
- Select Networking
- Change the maximum meeting duration (in seconds).
- Click Save.
Right below the maximum, you’ll notice the minimum meeting duration, which is the amount of time (in seconds) that each meeting must last before the “Leave” button becomes active and an attendee can end the meeting to go on to the next. The default is zero seconds but this can be modified by organisers. The minimum meeting duration is a safeguard to prevent attendees from rifling through meetings as fast as possible to reach a desired person.
In a Networking meeting, the blue “Connect” button shows up at the bottom of the screen. The purpose of this button is to give users the ability to quickly and easily exchange contact information, similar to exchanging business cards at a physical event.
If both people click Connect, a connection registers. When a connection registers, both people will see the others’ contact info in their event summary at the end of the event.
Attendees will not know if the other person clicked Connect until the end of the event. The purpose is to allow users to unawkwardly avoid giving out their contact information if they do not wish to.
Note: Organisers can see how many connections were made at an event in the Event Summary report.
Important Networking rules to know
- Once you meet someone in the Networking area at an event, you will not be matched with that person in the Networking area again at that event. You will never meet the same person twice in the Networking area.
- Networking defaults to letting everyone meet everyone. This can be changed under Hopin ticket matching.
- Intentional networking, or one-on-ones that are requested or queued, are not possible in Hopin but are coming soon. Hint: you can use Sessions for these meetings.
- Networking meetings are not recorded or recordable.
- If two people are searching in the Networking area but not meeting, it’s probably because their tickets are not matched up in Ticket Matching, they already met before, and/or they are in a meeting currently.
- Users can turn off their camera in the Networking area.
How Ticket Matching works
By default, Hopin networking is like a professional chatroulette embedded in your event, but you can configure the Networking area so that it’s not random. You can program Hopin to match certain ticket holders (e.g., “Job seekers”) with other certain ticket holders (e.g., “Employers”) only.
To do this, go to the Networking tab. If you have two or more ticket options, you’ll see the button for Ticket Matching. If you don’t see Ticket Matching, it’s likely because you only have one type of ticket available.
Select the radio button “Restricted by ticket matching.”
Click Ticket Matching. Click the ticket types under “Can meet with” that the ticket holder can meet with in the Networking area. Hold Shift or control/command to select multiple. Click save.